ESSASA Constitution
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CONSTITUTION OF EQUESTRIAN SADDLE SEAT ASSOCIATION OF SOUTH AFRICA CLAUSE 1: NAME AND CONSTITUTION Name: Equestrian Saddle Seat Association of South Africa. 1.1 ESSASA – Equestrian Saddle Seat Association of South Africa. ESSASA is a voluntary sport organization. 1.2 Constitution – the constitution of ESSASA. 1.3 Affiliated Members – all horse sport federations participating in Saddle Seat riding in South Africa. 1.4 “Secretary” refers to the honorary secretary of ESSASA. CLAUSE 2: THE LEGAL TITLE The name of the body is the Equestrian Saddle Seat Association of South Africa. The shortened name of the body is ESSASA. 2.1 The body has legal identity, and 2.2 Exists as an independent identity, and 2.3 Can function in its name judicially. CLAUSE 3: The venue of the head office will be that of the Chairman, unless determined otherwise by the Management Committee. CLAUSE 4: MEMBERSHIP 4.1 The following persons will qualify for membership: 4.1.1 Paid up amateur members of the Affiliated Members who participate in Saddle Seat Sport (called “active members”). 4.1.2 Persons who are not members of the Affiliated Members (called “non-active members”). 4.2 Active members have the right to vote, whilst non-active members have no voting rights. 4.3 Non-active members pay a lower membership fee than active members. 4.4 A horse sport federation participating in Saddle Seat must have 100 members and until such time will associate with one of the existing member federations of ESSASA. CLAUSE 5: AIMS AND OBJECTIVES 5.1 To be representative body of all affiliated Saddle Seat Federations in South Africa. 5.2 To represent ESSASA on National and International level. 5.3 To apply for funds and the distribution thereof. 5.4 To organize and promote Saddle Seat riding and Competitions in South Africa and Internationally. CLAUSE 6: INTERFERENCE WITH THE DOMESTIC AFFAIRS OF AFFILIATED MEMBERS ESSASA will not interfere with the domestic affairs of its members. CLAUSE 7: QUORUM 7.1 A quorum will consist of the chairman and 4 members. 7.2 In the case of insufficient attendance, the meeting will adjourn for 15 minutes; where after it will meet again to dispose of the agenda. CLAUSE 8: MEETINGS OF THE MANAGEMENT COMMITTEE 8.1 Meetings will be convened by the Chairman, or at the request of at least two different Member federations. 8.2 Meetings are to be held at least once annually. CLAUSE 9: POWERS OF THE MANAGEMENT COMMITTEE 9.1 To consider new applications. 9.2 To distribute available funds. 9.3 To act in any way which is in the interest of the association, as well as to further its aims. 9.4 To determine membership fees from time to time. 9.5 To recommend and apply for SA Colours in Equestrian Saddle Seat riding to EASA and/or The Equestrian Council and/or The South African national Equestrian Federation and/or the South African Sport Commission as need be. 9.6 To co-opt members, which members will have voting rights. 9.7 To refer any matter of whatsoever kind to a special general meeting of members for final resolution. The resolution adopted by the said General Meeting of members will be final. CLAUSE 10: ACCOUNTING RECORDS The Management Committee is to see that proper records are kept of: 10.1 All income and expenditure of Association. 10.2 The books will be kept at a place specified by the Management Committee, and will be open to the members for inspection. CLAUSE 11: FINANCIAL YEAR-END The financial year will be every twelve (12) months ending on 31 March every year. An audited statement is to be submitted by each association to ESSASA before 31 March of each year. CLAUSE 12: TERMINATION OF MEMBERSHIP 12.1 To be done in writing. 12.2 Absence from meetings without authentic reasons. 12.2 Non-payment of membership fees. 12.3 The management committee has the right to terminate any person’s membership from ESSASA, based only on a 70% majority vote, if proven that the said person has acted in any way to discredit the industry and/or ESSASA in whatsoever way. CLAUSE 13:CHANGES, ADDITIONS AND AMENDMENTS TO PREVIOUS DECISIONS 13.1 No decision taken by the Management Committee may be rescinded without a 70% majority decision. 13.2 Any change, addition or amendment to the Constitution will be valid only with a 70% majority decision taken by a properly constituted General meeting of members. CLAUSE 14: DISPUTE RESOLUTION Any dispute arising out of or in connection with the enforceability of the constitution, or the applications hereof, or any dispute between any members or members of the NSC or between a member any the NEC or the NSC itself, shall be referred to ESSASA to refer to the Arbitration Foundation of South Africa (AFSA) for resolution through mediation or expedited arbitration in terms of the Rules and Procedures for the Resolution of Disputes in Sport, prevailing at the time such dispute is so referred. In the event of arbitration in terms of the aforegoing, such resolution will be final and binding on the parties in the dispute. CLAUSE 15: ELIGIBLE VOTERS AT MANAGEMENT COMMITTEE MEETINGS AND ELECTION OF OFFICE BEARERS 15.1 Every approved affiliated member will have one vote each, which may be casted by the respective representative of the said affiliated member at management committee meetings. Posts created on the ESSASA management committee for professional horse sport federations directly associated with the proper functioning of ESSASA will also have one vote each. 15.2 The chairman and Vice-Chairman will be elected from the floor and will form part of the allocated representation. The chairman and vice-chairman will have a full vote. The Chairman will have a casting vote in the case of a tie. 15.3 The chairman and vice-chairman will be elected at the Annual General Meeting. 15.4 Office bearers can be elected from both active members and non-active members. Once elected as an office bearer, a non-active member acquires the right to vote, but only while he / she holds such position as office bearer. ESSASA members may be co-opted, with full voting rights at the said management meetings, to the management committee as the management committee sees fit for a duration also decided by the management committee. CLAUSE 16: GENERAL MEETINGS AND ANNUAL GENERAL MEETING 16.1 The chairpersons of the Affiliated Members will be given 28 days’ notice of the date of any general meeting of members, including the mandatory annual general meeting every year. 16.2 Notice of all motions and proposals which are to serve and be discussed at the annual general meeting must be put in writing and must reach the secretary not less than 21 days before the date of the meeting. These motions and proposals, together with the agenda for the said meeting, will be sent to the chairpersons of the Affiliated Members at least 14 days before the meeting. |
| Last Updated on Monday, 08 September 2008 17:40 |
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